Scion Nonprofit Staffing (www.scionnonprofitstaffing.com) has been engaged to conduct the search for an Operations Coordinator for our client, a nonprofit organization that supports youth in Alameda County. This is a full-time, direct-hire opportunity available for immediate hire. The position is currently onsite in Oakland, CA.

The Operations Coordinator plays an important role in ensuring a smooth and efficient work flow in the office. Under the supervision of the Finance and Administrative Director, the Operations Coordinator is responsible for administrative operations, including reception, providing administrative support to leadership, information management, and personnel liaison. The Operations Coordinator works in compliance with grants, contracts, and agency policies and procedures.

RESPONSIBILITIES

• Provide general administrative and operational support
• Maintain reception by answering the main phone line, disseminating voicemails, and greeting office guests
• Check general email accounts; respond or distribute emails to appropriate staff
• Maintain office equipment by coordinating repairs and managing vendor relationships
• Maintain office supplies by checking inventory, receiving requests, making orders, and organizing supplies
• Ensure a clean, safe, well-organized office
• Manage operational documents in Google drive and salesforce, as well as physical file management
• Support transition to virtual file management
• Provide administrative support to the Finance and Admin Director and the leadership team
• Procure effective and timely IT support services to staff
• Liaise between the landlords, vendors, partners and the organization
• Process accounts payable and check deposits, weekly or as needed submit weekly and monthly reconciliation logs to the bookkeeper
• Assist in preparation for annual and grantor audits, as well as funder site visits
• Track vendor pricing, rebates, and service levels
• Support Onboarding of new employees
• Calendaring meetings and staff out of the office
• Train new hires on operational functions and policies while developing ongoing training for employees

QUALIFICATIONS

• Minimum 3 years’ experience providing administrative support for multiple individuals in a nonprofit setting
• Have excellent people skills; able to build rapport with community, staff, youth, funders and partners
• Highly organized and systems oriented
• Have a solid understanding of Excel spreadsheets, Microsoft Office, Google Suites; experience with Salesforce preferred
• Experience working in an environment serving African American cis, trans, and non-binary women and girls
• Passion for supporting young people, promoting healing-centered, trauma-informed youth development practices and working towards social change

COMPENSATION & BENEFITS

This wonderful opportunity offers the ability to make significant impact within a well-established nonprofit organization that is making a difference in the lives of young people in Alameda County. In addition to a competitive base salary, starting at $62K (DOE), this incredible role provides a comprehensive benefits package including medical, dental, and 401K.

HOW TO APPLY

For immediate consideration please apply with your resume, formatted in Microsoft Word, via: www.scionstaffing.com/job/8320

We look forward to contacting potential-match applicants!

ABOUT OUR SEARCH FIRM

Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement and temporary professional staffing.

We are proud to be part of the Forbes lists of the Best Recruitment Firms in America and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times for over ten years running! More information about us can be found at www.scionnonprofitstaffing.com.

Scion Nonprofit, a division of Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Nonprofit proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We believe in following best practices and considering all qualified applicants that apply with us.