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Office Manager

Location Seattle, WA 98103
Date Posted March 10, 2021
Job ID 7306
Employment Type Contract To Hire
Scion Staffing (www.scionstaffing.com) has been engaged to conduct a search for an Office Manager for our client, a local non-profit in North Seattle that provides services for families.
 
The Office Manager is an important position responsible for day-to-day financial management, making sure our systems are in good working order, and that our staff team has the tools they need to advance the mission.
 
What will do you in this role?
  • Support the management team by maintaining or ensuring maintenance of up-to-date government contract information and financial information.
  • Work collaboratively with program managers to develop new forms and data collection methods to meet contract needs and determine mission impact
  • Works collaboratively with contract bookkeeper to ensure compliance with government contracts
  • Act as a liaison between the finance department and program staff/Executive Director
  • Review credit card activity reports and coordinate reconciliation process
  • Work as a liaison with landlord and vendors on facilities
  • Maintain effective working space for staff and volunteers (office space, furniture, computer equipment, phone system, supplies).
  • Providing basic tech support for staff and ensuring advanced issues are resolved with the support of tech consultants
  • Provide administrative support for Executive Director, including scheduling, logistics and correspondence
  • Provide support to management team regarding operations, goals, as well as policies and procedures
  • Adhere to HIPAA standards to ensure client and employee confidentiality
  • Welcoming volunteers and participants, and answering inquiries received from general mailbox
  • Attend weekly management team meetings and coordinate follow up on action items related to improved operations
  • Ensures updated materials for any significant program or operational changes
 
What are the requirements for this role?
  • 2-3 years of program/office management experience within a non-profit
  • Excellent attention to detail and project management experience
  • Comfort working with technology and helping others troubleshoot tech problems
  • Experience with Microsoft Office suite, Adobe Creative Cloud and CRM database (or capable of learning to use donor and program participant databases)
  • Experience in a Board setting a plus
  • Valid driver’s license and 3 years safe driving history preferred
 
Compensation, Benefits, and other details:
  • Temp to hire role
    Pay range: $23-$25hr
  • Onsite role, M-F 8am-5pm
  • Free parking onsite
  • Casual environment
  • Medical, Dental, Vision offered, 2 weeks of PTO, paid holidays
 
About our firm
Scion Staffing is a top staffing agency and executive search firm, connecting leading companies and organizations with impeccable talent. Through our innovative team-building and staffing solutions, we bridge the gap in temporary staffing, as well as contract-to-hire employment, contingent search, and executive searches. The Business Times has recognized us as a top staffing from 2010-2020, and our clients return to us for a variety of opportunities.
Scion Staffing is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent.
 

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