Scion Staffing has been engaged to lead the search for an experienced Executive Assistant with an international nonprofit addressing mental health. This is a direct hire opportunity offering a competitive pay salary and the opportunity to make an impact with a truly passionate and innovative team!

RESPONSIBILITIES:

• Managing the President’s schedule and agenda
• Assisting with travel arrangements, visas, flight and accommodation bookings etc. 
• Coordinating and scheduling meetings/calls and providing support: compiling agendas and papers, sending out invitations, taking minutes, etc.
• Assisting with the preparation of PowerPoint presentations and other material for meetings/conferences etc.; organizing remote meetings using Zoom, Google Docs, spreadsheets, slides (Google Workspace)
• Assisting with email correspondence: drafting emails, organizing email accounts/archives, etc.
• Assisting with and responding to requests from Committee Chairs on the President’s behalf
• Assisting with preparing the President’s annual budget request
• Managing the President’s office: preparing expense reimbursement claims, corporate credit card payment reconciliations, liaising with the Accounts team re. claims and payments, occasional purchasing of office supplies/equipment
• Liaising with the Secretary to the President and other Staff
• Database research to produce lists, statistics; assisting with research for psychoanalytic talks and articles
• Assisting with the planning of conferences and congresses, in liaison with staff; potentially travelling to the location of the biennial Congress to provide support
• Any other appropriate duties assigned by the  Executive Director

QUALIFICATIONS

• 3+ years of experience working as an Executive Assistant
• Post-secondary education and/or equivalent relevant experience
• Very well organized and self-motivated
• Well-developed time management and multi-tasking skills, and strict adherence to deadlines
• Discreet and able to maintain confidentiality when required
• Excellent spoken and written English, including drafting formal letters and reports
• Advanced office skills: Microsoft Word, PowerPoint, Excel, Google Workspace; remote communications platforms and tools (e.g., Zoom, GoToMeeting)
• Willingness to work occasional weekends and evenings (IPA members are located worldwide and do their voluntary work outside their normal working hours; staff help may be required)

COMPENSATION:

This opportunity offers the opportunity to get one’s foot in the door with internationally established nonprofit addressing mental health! Additionally, this role offers a competitive pay salary of $85,000-90,000 annually plus comprehensive benefits!

HOW TO APPLY:

For immediate consideration, please submit your resume in Word or Pdf format via https://www.scionstaffing.com/job/7546

ABOUT OUR SEARCH FIRM:

Scion Staffing is a national award-winning staffing firm. Over the past few years, our firm has had the pleasure of successfully assisting hundreds of local employers. No matter the requisition or size, our track record and recruitment process has made us one of the top recruitment firms in California. Additional information about our firm and success can also be found online at www.scionstaffing.com or in the 2010-2020 Business Times list of top staffing firms.

Scion Staffing is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applications with arrest and conviction records